II. Work Calendar
| JUNE |
|
Early June |
First-year students begin book-bagging courses for fall registration. |
| Early June | Arrival from Academic Advising Center: Transfer credit evaluation forms for incoming transfer students, to be returned ASAP. |
| 1st week |
Notification from Academic Advising Cente of newly declared majors. Assign advisors and notify Registrar. |
| Mid June | Arrival from University Registrar's Office: Spring Audit Reports. |
| 3rd week | Arrival from TCAS: Teacher Course evaluation for Summer Session (SS) Term I for distribution to instructors. |
| Late June | Advising of readmitted former ("old") students returning (OSRs) for SS Term II. |
| JULY |
|
| 1st week | SS Term II opens. Class lists available online via STORM. Department or instructor can print them out. |
| 1st week | Departmental Majors Handbook: Send updated version to be reproduced. |
| Early July | Arrival from Trinity College Academic Dean's office: Departments with courses that enroll a high percentage of first-year students or courses that require test scores for placement (languages, math, chemistry, biology, economics, writing) receive bookbag demand analysis for first-year students prior to registration. |
| Mid July | First-year Registration windows open. |
| Mid July | Arrival from TCAS: Potential graduates' Advisement Reports for certification of majors/minors/certificates for graduation, to be returned to 04 Allen Building by early August. |
| Late July | Arrival from Admissions Office: E-mail request for list of Fall semester classes that prospective applicants can visit, due mid-August. |
| 1st week | Arrival in offices of the DUS, DGS, and Chair: Request for Summer Schedule of Courses, to be completed with the assistance of the DUS and returned to the Summer Session Office by the end of September. |
| 1st week | University Registrar's Office's Departmental Schedule Validator (DSV) opens for schedule data input for upcoming spring courses. Valid schedule due back in early - mid September. |
| 1st week | "Departmental Assistants and Registrar's Network" (DARN) meeting with Registrar's staff. |
| 1st week | Arrival from TCAS: Teacher Course evaluation for SS Term II for distribution to instructors. |
| 2nd week | Deadline for submitting to 04 Allen: September graduates' Advisement Reports and certification of completion of majors/minors requirements. |
| 2nd week | Arrival from Faculty Scholar Committee: Information about faculty scholar nominations due Mid September. |
| 3rd week | Arrival from TCAS: Advising materials for OSRs and transfer students who will major in the department. |
| 3rd week | Deadline for submitting information to Admissions Office on Fall classes students may visit. |
| Late August | Orientation for incoming students: Advising of first-year students, OSRs, and transfer students. (In some departments, instructor workshops coordinated.) |
| Late August | Fall classes begin. |
| 1st day of class and earlier | Class lists available online, via STORM. Can be printed out. |
| 5th day of class | Wait lists disappear at 5 p.m. Remind instructors to print out wait lists for their classes if they will want to consult them. |
| 5th day of class | Deadline for submitting to Committee on Courses: Requests for approval of new or revised regular courses (submit online) and coding for Special Topics courses (fax hard copy) for the upcoming spring semester. See http://www.aas.duke.edu/faculty/forms/ |
| 2nd week of class | Drop/Add ends at 5:00 p.m. on the last day of the second week of classes. |
| Early September | Deadline for submitting Valid Spring Schedule through DSV. |
| Early September | Faculty Scholar application packets due. |
| Early September | Arrival from Admissions Office: Information regarding the scheduling of Blue Devil Departmental Fairs. |
| 2nd week | Ask faculty to prepare course synopsis for spring courses. |
| Mid September | Deadline for submitting names of students who earned Graduation with Distinction for September graduation: to Dean Norman Keul's office, 011 Allen Building. |
| Mid September | Independent Study lists due to Peggy Lankford in the University Registrar's Office (including titles where appropriate). |
| Mid September | Arrival from Office of the University Marshal: Request for Departmental graduation ceremony/reception information for Calendar of Events, due late October. |
| Mid September | Arrival from TCAS: Second round Potential December graduates' Advisement Reports for certification of majors/minors/certificates for graduation, to be returned to 04 Allen ASAP. |
| Mid September | Meeting of DUSs and Trinity College Deans. |
| 3rd week | Deadline for submitting to Summer Session Office, Bishop's House: Summer scheduling information. |
| End of 3rd week of class | Last day for changing a major in order to receive a PIN and advising in the area of class of the major for upcoming registration. |
| Late September | Arrival from University Registrar's Office: Tally of Fall course enrollments. Excel spread sheet sent via e-mail. |
| Late September | Notification from Academic Advising Center of newly declared majors. Assign advisors and notify Registrar. |
| OCTOBER |
|
| October 1 | Deadline for submitting to the Committee on Curriculum: Requests for revisions (or establishment) of major, minor, or certificate requirements for inclusion of the next edition of the Undergraduate Bulletin. |
| Early October | Deadline for submitting to Committee on Courses (online): Requests for approval of new or revised courses to be included in next edition of the Undergraduate Bulletin and/or courses to be dropped from it. (See http://www.aas.duke.edu/faculty/forms/ |
| Early October | PIN numbers and information on registration available for distribution to advisors. |
| Early-Mid October | DUSs send information on advising to majors. |
| Mid October | Deadline: Midterm grades to be submitted online to: University Registrar's Office (for all first-year students and upperclass students with D or F grades). |
| Late October | Arrival from Bulletins Office: Request to enter synopses and prerequisites of departmental/program courses for upcoming Spring semester in on line course synopsis input database. (Monitor information on ACES closely.) |
| Mid October | Arrival from Registrar's office via e-mail: Proof of Spring Course Schedule as PDF. Submit corrections within a week via DSV. (When Schedule is on web, monitor closely.) |
| Mid October | Majors Fair |
| Mid October | DUSs begin planning departmental ceremony/reception for seniors graduating in May (Commencement weekend). |
| Mid October | Dinner for DUSs hosted by Dean of Trinity College. |
| Mid-Late October | Meeting of DUSs and Trinity College Deans. |
| Late October | Advising for registration for spring. |
| Late October | Arrival from Bulletins Office: Request to revise front section of Undergraduate Bulletin. |
| Late October | Deadline for changes to be submitted to Summer Session for inclusion in the printed summer bulletin. |
| Late October | Deadline for submitting Calendar of Events information for commencement weekend to University Marshal's Office. |
| NOVEMBER |
|
| Late October / Early November | Registration (ACES web) for spring. Drop/Add starts the day after Registration ends. |
| Mid November | Arrival from TCAS: Teacher Course Evaluation forms for distribution to instructors. Due back early December. |
| Mid November | Deadline for submitting to Dean Bryant's Office: Revision of department's front section of Undergraduate Bulletin. |
| Mid November | Prepare next academic year teaching projections report for departmental teaching budget (some departments). |
| Mid November | Send room requests for block exam classroom requests to Registrar's Office (some departments). |
| Mid November | Registration ends. Drop/Add begins the day after Registration ends. |
| DECEMBER |
|
| 1 | University Registrar's office DSV opens for Schedule Data Input. Valid Schedule due via DSV mid February. |
| 1 | "DARN" meeting with Registrar's staff. |
| Early December | Final grade rosters available on STORM. Grades can be submitted electronically by instructors. |
| Early December | Undergraduate classes end. |
| Early December | TCAS student course evaluations due in Assessment Office. |
| Early December | Arrival from TCAS: First round of potential May graduates' Advisement Reports for certification of majors/minors/certificates for graduation so departments can notify students of deficiencies in meeting these requirements. Spreadsheet included. |
| Mid December | Deadline for submitting names of students who earned Graduation with Distinction for December graduation: to Dean Keul's Office. |
| Mid December | Summer Session Bulletin available on website at http://www.registrar.duke.edu/bulletins/Summer/ |
| Mid December | Arrival from Admissions Office: Request for list of classes prospective students can visit in Spring term, to be returned 1st week of January. |
| Early January | Arrival from Academic Advising Center of newly declared majors. Assign advisors and notify Registrar. |
| Early January | Orientation: Advising of OSRs and transfer students. |
| Early January | Spring classes begin. |
| 1st day of class and earlier | Class lists available online via STORM. |
| 5th day of class | Deadline for submitting to Committee on Courses: Requests for approval of new or revised regular courses (submit online) and coding for Special Topics courses (fax hard copy) for the upcoming Fall or Summer semester. See http://www.aas.duke.edu/faculty/forms/ |
| 5th day of class | Wait lists disappear at 5 p.m. Remind instructors to print out wait lists for their classes if they will want to consult them. |
| Early January | Deadline for submitting to 04 Allen: Second round of May graduates' Advisement Reports and certification of completion of majors/minors/certificates requirements, to be returned to 04 Allen ASAP. |
| Early January | Deadline: Submit to Admissions Office list of classes prospective students can visit in Spring semester. |
| Early January | Arrival from Admissions Office: Request for revision of Fact Sheet (departmental information sheet), to be returned by early February. |
| Early January | Arrival from Bulletins Office: Reminder about updating Courses section of Bulletin to be revised and returned by late January. |
| Early January | Arrival from TCAS: Request to review final proof of front section of Undergraduate Bulletin page by mid January. |
| 15 | Deadline for submitting to Dean Wilson: Letter and budget for departmental graduation event requesting assistance with commencement expenses. |
| Mid January | Independent Study lists due to Peggy Lankford in the University Registrar's Office (including titles where appropriate). |
| 2nd week of class | Drop/Add ends at 5:00 p.m. on the last day of the second week of classes. |
| End of 3rd week of class | Last day for changing a major in order to receive a PIN and advising in the area of class of the major for upcoming registration. |
| Late January | Meeting of DUSs and Trinity College Deans. |
| FEBRUARY |
|
| Early February | Arrival from Admissions Office: Follow-up information and request for help with Blue Devil Days. |
| Early February | Deadline: For submission of final (second) proof of front section of Undergraduate Bulletin page proofs to Dean Bryant. |
| Early February | Notification from Academic Advising Center of newly declared students. Assign advisors and notify Registrar's Office. |
| Early February | Arrival from Dean Keul's Office of letter providing exact date of deadline for submitting for May graduation ceremonies the names of students who earned Graduation with Distinction. |
| Early February | Arrival from TCAS: Second round of potential May graduates' Advisement Reports for certification of majors/minors/certificates for graduation, to be returned to 04 Allen ASAP. |
| Early February | Arrival from Admissions Office: Request for revision of "academic card" for Admissions Viewbook, to be returned by late February. |
| Early February | Mid-semester grade rosters available online. |
| Mid February | Deadline: Midterm grades due in online (for all first year students and upperclassmen with D or F grades). |
| Mid February | Ask faculty to prepare course synopsis for fall courses. |
| Mid February | Deadline for submitting electronically to University Registrar's Office: Valid Fall Schedule through the DSV. |
| Mid February | Arrival from Bulletins Office: Reminder to review and revise second (and final) round of proofs of Courses section for Undergraduate Bulletin due in mid March. |
| Late February | Arrival from Summer Session Office: Form to be used for independent study during the following summer terms, to be returned to the Bishop's House when filled out, so that course registration can be completed. |
| Late February | Registration begins for summer terms. |
| MARCH |
|
| Early March | Majors' PIN numbers and information on registration available online for distribution to advisors. |
| Early March | Arrival from University Registrar's office via e-mail: Proof of Fall Course Schedule as PDF. Submit corrections witha week via DSV. (When Schedule is on web, monitor closely.) |
| Early March | DUSs and Assistants send information on advising to majors. |
| Mid March | Advisement reports available on STORM for registration advising. |
| Late March | Advising for registration for Summer terms and Fall semester. ACES bookbags open. |
| Late March | Arrival from Bulletins Office: Request to enter synopses and prerequisites of department/program courses for upcoming Fall semester in on line course synopsis input database. Monitor information on ACES closely. |
| Late March | Meeting of DUSs and Trinity College Deans. |
| APRIL |
|
| Late March | Registration for Fall semester and continuing for Summer terms. |
| Early April | Arrival from TCAS: Teacher/Course Evaluation forms for distribution to instructors. |
| Early April | Send room requests for block exam classroom requests to Registrar's Office (some departments). |
| Mid April | Registration ends. Drop/Add begins the day after Registration ends. |
| Mid April | Blue Devil Days |
| Mid April | Final grade rosters available online. Grades for seniors must be submitted within twenty four hours of the examination; a delay may result in students' not graduating on time.) |
| Late April | Deadline for submitting to Dean Keul the final list of students who have earned Graduation with Distinction for May graduation. |
| Late April | TCAS student evaluations for Spring semester due to Assessment Office. |
| MAY |
|
| Early May | Request from Admissions Office for list of Summer classes that prospective students can visit. |
| Commencement Weekend | Department/Program receptions for graduating seniors and parents; University reception for graduating seniors and parents. Commencement exercises. |
| Day after graduation | Reserve department's site for graduation reception for following year. |
| Early May | Staff internal evaluations done. |
| 2nd week | Arrival from TCAS: List of OSRs who will major in the department and who have been readmitted to begin study in the summer. Advising of OSRs for SS Term I. |
| 3rd week | SS Term I opens on Thursday following Commencement. Class lists available online via STORM. |
| Late May-July | Updating of departmental handbook and website for majors. |